AI Safety Careers ("we", "us", "our") operates aisafetycareers.com, a curated job board and newsletter for roles in AI safety, governance, policy, evaluations, responsible AI and related fields.
This Privacy Policy explains what personal data we collect, how we use it, which service providers assist us and what rights you have.
Data controller
The data controller is:
Tomasz Grzelak
Email: legal@aisafetycareers.com
1. Data we collect
Newsletter subscribers
If you subscribe, we collect your email address. It may be stored in the AI Safety Careers database and synchronized with MailerLite for delivery, unsubscribe management and newsletter analytics.
Limited signup metadata may include the page path and signup placement. We do not place the subscriber's email address in website analytics events.
Employer accounts
If you create or use an employer account, we may collect your name, work email address, company name, company website, account status, deletion-request status and authentication information needed to operate the account.
Supabase Auth provides authentication features including email and password login, Google OAuth, email verification and password reset.
Employer job submissions
We may process the job title, company details, description, application URL, location, remote type, eligible region, job type, category, experience level, salary information, review status, editorial notes, and publication, closure and expiry dates.
Public listings may display the job and company information supplied for publication. We do not publish the employer submitter's email address unless it is intentionally supplied as public listing contact information.
Historical transaction records
AI Safety Careers does not currently accept new payments for employer listings.
For purchases completed under an earlier version of the service, we may retain transaction status, amount and currency, provider identifiers, invoice or receipt links, and the company and contact information connected with the transaction. Those earlier transactions were processed by Stripe. AI Safety Careers does not store full payment-card details.
Historical records are used only for support, record-keeping, accounting, fraud prevention, audit, legal compliance and dispute resolution.
Contact and support messages
If you contact us, we process the information in your message, such as your name, email address, company, message content and related support context.
Candidate use and saved jobs
AI Safety Careers does not currently provide candidate accounts or intentionally collect CVs, resumes or application materials. Applications take place on employer or third-party websites under their own privacy policies.
Saved jobs are stored locally in your browser and are not currently synchronized with an AI Safety Careers account.
Public-source listings
Some listings are collected from public employer career pages, applicant tracking systems and other public sources. They may include professional contact details that appeared in the original public posting. We use those details only as part of the relevant listing.
For automated discovery and categorization, we may use OpenAI API or a similar provider to classify publicly available posting content. We do not use that process for employer account data, newsletter subscriber data or candidate applications.
Analytics and browser storage
We use Vercel Analytics for aggregate website traffic and performance insights. It does not use cookies.
We also collect limited first-party product events, such as job views, apply clicks, searches, filter use, saved-job interactions, newsletter signups and employer submission steps. These events are used in aggregate, not for cross-site advertising. We do not store IP addresses, user agents, full email addresses or full external application URLs in these events.
Local storage may hold saved jobs, theme and interface preferences. Session storage may hold limited attribution data such as the initial referrer, landing page and campaign parameters, and may prevent duplicate event counting during a browser session.
2. How we use personal data
We use personal data to:
- operate, secure and improve AI Safety Careers;
- provide employer accounts and authentication;
- review, verify, publish, edit, reject, close and manage job listings;
- communicate about submissions, review decisions, changes, publication, expiry, closure and account status;
- send the newsletter when you subscribe and manage unsubscribes;
- send necessary authentication and transactional service emails;
- respond to support, correction, removal, legal and privacy requests;
- understand aggregate service use;
- prevent spam, abuse, unsafe links, fraudulent submissions and unauthorized access;
- retain and support historical transaction records; and
- meet legal, accounting, security and regulatory obligations.
3. Legal bases
Where applicable, we rely on:
- consent, including for newsletter subscriptions;
- a contract or steps requested before entering one, including providing an employer account and processing a free listing submission;
- legitimate interests in operating, securing and improving the website, curating listings, measuring aggregate use, preventing abuse and responding to messages; and
- legal obligations, including retention of records that law requires us to keep.
You may withdraw newsletter consent at any time using the unsubscribe link or by contacting us.
4. Newsletter and service emails
MailerLite helps us manage newsletter delivery, opens, clicks and unsubscribe activity. Newsletter links may include campaign parameters. Every marketing newsletter includes an unsubscribe link.
Supabase Auth sends authentication-related messages. Resend, or a similar transactional email provider, sends service messages about employer accounts, listing review, publication, expiry, account deletion, support and administrative notifications.
Service emails are separate from marketing newsletters and may be necessary to operate an employer account or listing.
5. Sharing and service providers
We do not sell personal data or use it for cross-site advertising.
We may share limited data with providers that help operate AI Safety Careers, including Vercel for hosting and analytics, Supabase for database and authentication, MailerLite for newsletters, Resend for transactional emails, OpenAI API or a similar provider for classification of public job content, and infrastructure, security, logging and monitoring providers.
Stripe may continue to process or retain data connected with historical transactions under its own terms and privacy policy. It is not used to accept new employer-listing payments while the service is free.
We may disclose information where required by law or necessary to enforce our Terms, protect rights and safety, prevent abuse or answer a lawful request.
6. International transfers
AI Safety Careers is available globally. Providers may process data outside the country where you live or outside the European Economic Area. Where required, we rely on safeguards such as standard contractual clauses or equivalent mechanisms.
7. Retention
We retain personal data only as long as needed for the purposes described here.
- Newsletter data is kept until you unsubscribe or request deletion; a minimal suppression record may remain to honor the unsubscribe.
- Contact and support messages may be kept for up to 24 months after the last interaction unless a longer period is needed for legal, security or dispute-resolution reasons.
- Job submission and employer job-post data may be kept while a listing is active and for up to 36 months after expiry, closure, rejection or removal for review, audit, abuse prevention and record-keeping.
- Analytics events are generally kept for up to 24 months unless longer retention is needed for security, abuse prevention or reporting.
- Employer profile data is kept while an account is active and may be anonymized after a deletion request is processed.
- Historical transaction records may be retained as long as required for accounting, legal, audit, fraud-prevention, security and dispute-resolution purposes.
Deletion requests do not require deletion of records that must be retained for those purposes.
8. Account deletion
Employers may request account deletion. Active listings may be closed and the account marked for review. We may anonymize account and company data where possible while retaining necessary review, security, audit and historical records.
9. Your rights
Depending on where you live, you may have rights to access, correct or delete personal data, object to or restrict processing, withdraw consent, or receive a copy of your data.
To exercise your rights, contact legal@aisafetycareers.com. For listing corrections or employer support, you may also contact support@aisafetycareers.com.
If you are in the European Economic Area, you may complain to your local data-protection authority. In Poland, the supervisory authority is the President of the Personal Data Protection Office (UODO).
10. Security
We use reasonable technical and organizational measures to protect personal data, but no online service can be guaranteed completely secure.
11. Children
AI Safety Careers is not directed to children, and we do not knowingly collect personal data from children.
12. Changes and contact
We may update this Privacy Policy from time to time. The latest version will be available on this page.
Privacy, legal and data-rights requests: legal@aisafetycareers.com
Employer support and listing corrections: support@aisafetycareers.com